Brussels Regional Public Service gears up for the future – with SAP S/4HANA

« Times are changing and so are we ». A message well understood by the Ministery of the Brussels Capital Region (BE) when they decided to rebrand and streamline their internal processes.

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The objective: to raise the efficiency of every administration and help them collaborate more closely, as a way of providing Brussels citizens and businesses with better-quality services. The new called Brussels Regional Public Service (BRPS) found their ideal partner in Flexso in order to future-proof their organization.

Accommodating the complex IT needs of the Brussels-Capital Region

In line with that commitment, BRPS decided to launch a cohesive, forward-looking IT program. Up until that point, all the different entities had been using their own IT platforms – from SAP to in-house developed legacy systems. Converting to one single platform – one technology, one reporting tool, etc. – would definitely help them work together more closely while saving costs. Moreover, a new platform would be the perfect backbone for new developments in the future. Future-proofness was therefore one of the key requirements of the new IT system.

SAP S/4HANA: simple and definitely future-proof

After an in-depth assessment of the requirements and roadmaps, BRPS identified SAP S/4HANA as the best solution. Based on SAP’s HANA in-memory platform, SAP S/4HANA has redesigned all the functionalities of the existing SAP platform with a focus on simplicity. New features, which allow e.g. for more real-time insights, are combined with the intuitive SAP Fiori user interface, ensuring a very easy way of working. Moreover, S/4HANA opens the door to new possibilities.

Also considering a move to SAP S/4HANA? check our dedicated blog.

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More than challenging

The project ambitions were bold and the project was technically challenging. While two administrations would migrate from SAP ECC to SAP S/4HANA 1511, four other administrations had to onboard on the new SAP S/4HANA environment – from scratch.

BRPS decided to rely on Flexso consultants to take up the challenging project. Our commitment to new technologies like S/4HANA, our results-oriented approach, the strong cultural fit with the in-house team and our price won them over.

Alain Georgy-SAP

“This is a definitely a key milestone for SAP innovation in the public sector, and a very strong basis for future projects on the SAP regional platform.”

Alain Georgy - (Former) Managing Director SAP Belux

Business processes supported includes:

  • Financial controlling (FI, CO, PS)
  • Funds management (FM-BCD)
  • Public Sector Collection and Disbursement - Contract Accounting (PS-CD/FI-CA)
  • Vendor invoice management (VIM OpenText for SAP)
  • Financial supply chain management (TR)
  • Material management (MM)
  • Sales & distribution (SD)
  • Plant maintenance (PM)
  • Master Data Governance (SAP MDG) Optimize financial and information flows within companies and among business partners
  • Fiori deployment
  • Fiori app Customer Interaction Center

Organization-wide harmonization

In the meantime, Flexso has successfully upgraded SAP S/4HANA 1511 to SAP S/4HANA 1709 and now to SAP S/4HANA 2020

The S/4HANA SAP Regional Platform is currently used by 14 Regional entities, including the Brussels ministry which is live since January 2020.
SAP S/4HANA and the Regional SAP Platform have definitely helped Brussels' public services to harmonize their processes and boost transparency - thus enabling them to provide the best possible services to the Brussels' citizens.

Want to know more?

Don’t hesitate to get in touch with us for more information about our ERP and SAP HANA expertise.

In 2021, the BRPS also decided to collaborate with Flexso for the setup of the SAP MDG (Master Data Governance) solution in order to harmonize the management of Business Partners on the SAP Regional Platform and the setup of SAP Financial Consolidation to ease and integrate the consolidation of all the public entities of the Brussels Region within SAP.


Written by

Cedric Castremanne

Cédric Castremanne

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